Sep 18, 2020  
2019-2020 Course Catalog 
    
2019-2020 Course Catalog [ARCHIVED CATALOG]

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OFFT 2000 - Records Classification Systems

Credits: 3
Hours/Week: Lecture None Lab None
Course Description: This course presents techniques for the control of records and information with emphasis on the four basic methods of filing–alphabetic, numeric, geographic, and subject. Students will investigate and practice how to implement, maintain, and justify a records management systemstoring, retrieving, and transferring records. Legal and ethical issues regarding records management (hard copy, electronic, image, magnetic and optical media) will be covered. Current database software is used in this course.
MnTC Goals
None

Prerequisite(s): CAPL 1010  or instructor consent
Corequisite(s): None
Recommendation: None

Major Content
  1. Overview of the field of records & information management
    1. The history of records management
    2. Define Records
    3. Use and classification of recoreds
    4. Legal considerations for records management
    5. Careers in records management
  2. Alphabetic storage and retrieval procedures
    1. ARMA International’s alphabetic indexing rules
    2. Personal names, business names, organizations & institutions, and government names
  3. Geographic, numeric, and subject storage and retrieval procedures
    1. Storage equipment and supplies
    2. Storing, retrieving, and transferring records
    3. Records Center Control procedures
  4. Technology and Records Management
    1. Electronic and image records
    2. Retention and disposition
    3. Records safety and security
    4. Software to create and maintain records
    5. Image media
    6. Image records retention
  5. Electronic File Management
    1. Electronic databases
    2. Electronic record life cycle
    3. How computers sort data

Learning Outcomes
At the end of this course students will be able to:

  1. define and use the alphabetic filing procedures of inspecting, indexing, coding, cross-referencing, sorting, and storing
  2. organize and retrieve information by using alphabetic, numeric, geographic and subject filing rules established by ARMA International.
  3. use database software to manage records and information.
  4. identify legal and ethical concerns regarding records management
  5. describe correct equipment and supplies used in the management of records and information
  6. design and create a database to manipulate, retrieve, and maintain records
  7. identify relationship between electronic and image records

Competency 1 (1-6)
None
Competency 2 (7-10)
None


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